The legal register details legislation that an organisation must comply with due to its activities. The purpose of the register is to assist your company in complying with its legal obligations, therefore maximising the likelihood of the company's management, staff and contractors complying with the law.You can easily tailor these to match your organisation or add new acts of legislation.

The guidance includes choosing different acts from our extensive list, giving you a complete register and information of compliance to these legislative acts.

STATUTORY & REGULATORY COMPLIANCE 

IDENTIFICATION OF LEGAL AND OTHER REQUIREMENTS

The Organisation identifies and reviews the statutory and regulatory requirements that apply to its activities, processes, and infrastructure within the defined scope of the Management System. These can originate from contracts with customers, suppliers and sub-contractors, legal requirements, legal binding standards or requirements that the organisation has decided to adhere to. These requirements shall be accessible, understood and applied within the organisation’s context.

These requirements are embedded in the MS (Management System) documentation and verified through normal activities like internal audits and indicators calculation.

LEGAL REGISTER 

The Organisation maintains a register of all relevant legislation and other requirements pertinent to the scope of the MS (Management System), embedded into the MS (Management System) Toolbox Tool.

UPDATING THE LEGAL COMPLIANCE MANAGER

The MS (Management System) Manager monitors several websites, including: 

• http://www.legislation.gov.uk/    
• https://www.gov.uk/  
• http://www.environment-agency.gov.uk    
• http://www.legislation.gov.uk/all?theme=environment    
• https://www.gov.uk/browse/business/waste-environment   
• https://www.gov.uk/browse/business/waste-environment/environmental-regulations    
• https://www.gov.uk/environmental-management/waste   
• http://www.cibse.org/  
• https://www.gov.uk/government/organisations/department-of-energy-climate-change  

Whenever new or amended legislation is identified, the Legal Register will be updated. If a potential breach of legislation is identified, the Leadership Team will be contacted immediately, and corrective action will be agreed upon and then assessed for adequacy. 

EVALUATION AND DEMONSTRATION OF COMPLIANCE WITH LEGAL AND OTHER REQUIREMENTS

The Organisation undertakes regular internal compliance audits as part of its audit programme. Compliance audits cover legislation documented within the Legal Register, applicable permits or licences, and other requirements that the Organisation subscribes to are bound to ensure compliance.

If a breach of legislation occurs, the MS (Management System) Manager shall seek guidance from the appropriate source upon the current notifiable bodies. For example, in the event of a fire, the emergency services shall be asked to provide information on which organisations should be informed of the occurrence.

The detected legal non-compliances are treated according to the Nonconformities and Corrective Action procedure.

COMPLEMENTARY REGISTERS (ISO 14001)

The Organisation maintains other documents that allow control of the implementation of the legal requirements, for example:

• a register of equipment that contains Fluorinated gases, with the frequency of checks that need to be done;
• a register for the waste streams, EWC codes and companies that manage each waste stream. 

It is the responsibility of the MS (Management System) Manager to maintain these registers. These documents are reviewed as part of the internal audit process. 

FURTHER INFORMATION (ISO 14001)

All documents needed to prove legal compliance are kept by the MS (Management System) Manager so they can be easily retrievable and kept in good condition.

This is the case, for example, of the qualification records of FGas engineers, Gas safe certificates, waste transfer notes, consignment notes, asbestos reports, etc.

COMPLEMENTARY REGISTERS (ISO 27001)

The Organisation maintains other documents that allow control of the implementation of the legal requirements, for example:

• A Document Retention register of paper and electronic records listing minimum and maximum retention periods.

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